5 Details Fleet Managers Should Include When Reporting Roadside Service Incidents

Oct 5, 2019

Timely dispatch of repair crews during breakdown incidents is critical for keeping your fleet on the move. The key to efficient response is providing clear and accurate information when reporting a roadside assistance incident. Fleet managers are often the first point of contact for stranded truckers. Gathering these important details about the incident will help you streamline the process and save valuable time.

Here are 5 helpful details fleet managers should communicate to the dispatch teams when reporting a commercial truck roadside assistance incident:


1. Breakdown Location 

Providing accurate breakdown location details is crucial for a repair crew to quickly service the incident. The more specific the location details, the better. These may include:

  –  description of nearby businesses, buildings, and/or landmarks
  –  gate codes to access the unit at a warehouse or other gated areas
  –  point of contact on-site

GPS coordinates are another way to ensure the location’s details are accurate. Drivers can easily share their coordinates when using the FYX Mobile app.

2. Vehicle Breakdown Information

Proper identification of a potential root cause of the breakdown will help expedite roadside repair. Fleet managers can ensure the right information is relayed to the repair crew by asking the driver-specific information about the incident, such as:

–  What area of the unit has been affected (i.e.: tires, engine, etc.)
  –  Is the vehicle drivable or does it need towing
  –  Breakdown category the service should be identified as (i.e.: tire replacement, major or minor mechanical repairs, etc…).

3. Equipment Unit Number

Your tractor, trailer or chassis unit number provides road service professionals with detailed information about the equipment, including historical data of all repairs. In its essence, the unit number represents the identity of the equipment. Sharing the number with your dispatcher will provide your roadside assistance team with crucial information about potential parts and repairs needed. 

4. Billable Account Type

FYX customers should share their billable account type with dispatchers when reporting and incident. Fleet managers should mention whether their company is On Account with FYX, TRAC Connect, or needs to pay in cash. The specific account details allow us to access your company’s Standard Operating Procedures and payment structure.

5. Driver’s Contact Information

This may seem obvious, but quite often fleet managers will call in to place an order without knowing the specific contact details, such as the name and direct phone number of the driver who requested service.

Additionally, fleet managers may also need to provide contact information of the authorized user, as this person is responsible for authorizing any repairs that are over the cost limit.

 

Reporting Incidents Is Easy When Using The FYX Platform

Our FYX platform makes it easy to report incidents to minimize downtime. This innovative software delivers real-time service monitoring and streamlined communications across all phases of the repair process. Learn more.

 Ask FYX Experts any questions you might have about road service or fleet maintenance.

 

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